You may have realized that adding images to Outlook Web Access email signatures is not as simple as the client version of Outlook. Outlook Web Access (OWA) is a web based version of Outlook 2013. The Outlook client version makes it easy to add images to your email signature, you just edit the signature, cut and paste your images, and save. Just like that you’re done, and able to easily imbed images into your HTML email message without any issues. The reason, is that the client version of Outlook has MIME HTML encoding built into the software to make it easy to imbed multi-media into your email messages.

Outlook Web Access (OWA) doesn’t have MIME, it does not allow you to imbed pictures or video into your email message utilizing MIME, which makes it a bit harder to create rich content with pictures, graphs, video or other multi-media content.

RazoRSharp Networks - How to add images to OWA SignaturesThere are ways to imbed images into the Outlook Web Access email, which would also include creating a signature with an image. For users who are interested in adding images to their email signature in Outlook Web Access please review the below information for instructions.

Create a Template – Utilizing Microsoft Outlook or Word create an email signature template how you would like it to look in your OWA email. This will give you a reference and help you create a template to work from.

Host Your Images – The easiest place to host your signature images is in your WordPress media library. Hosting your image in WordPress will allow you to scale the images after upload, if you don’t have a WordPress website you could use a free site like Flicker, Picasa, or Photobucket. For this example I used FTP access to upload the images to a directory created on our web host. Most importantly the images must be accessible through your web browser to add images to your email signature.RazoRSharp Networks - How to add images to OWA Signatures

RazoRSharp Networks - How to add images to OWA SignaturesCreate Your Signature – Navigate to the Office 365, login with your account email and password. Once you have arrived on the Outlook Web Access home page you will navigate to the settings gear located on the top right portion of the page then select “options” then “settings” on the left quick launch menu bar.

Near the top of the page you will see the email signature visual editor box. Go back to your Outlook or Word Document signature template and copy (Ctrl+C) and past (Ctrl+V) your signature into the email signature box visual editor. What you will see is your email signature with place holders for the images that you want to include similar to the example below

RazoRSharp Networks - How to add images to OWA Signatures

Navigate to the images that you hosted on your WordPress or other photo hosting sites with Internet Explorer. Make sure that the URL ends in an image file extension (.jpg, .gif, .png, .tiff, etc.) to insure you are on the correct page.

RazoRSharp Networks - How to add images to OWA Signatures

Right click on the image, select copy, and the place your courser into your email signature and past (Ctrl+V) the image into your signature. You will need to repeat this step until you have add all the desired images to your signature. Remember to add links to your images if you would like them to link to other internet addresses (e.g. Facebook, Twitter, LinkedIn, YouTube).

After you add all the images and text to your email, select “Save” and test. At this point your images and email signature should be hosted online, in your Outlook Web Access email.

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